AI adoption Easier to run.:Where AI can actually help your business, and where it can't.
We look at how the work really gets done, then build the right system only where it clearly helps: in accounts you own, with a person in charge, measured in your own numbers.
How it works
First, for everyone
Free · about 20 minutes
A conversation about the business, and a straight answer on what would help.
Then, whichever fits
Not sure where AI would help?
$1,995 CAD · fixed · about 1–2 weeks
Where AI helps, where it doesn't, and a 90-day plan. Then build from it, if you like.
Already know what you need?
$2,500 to $35,000 CAD, or a custom quote
A chatbot, an agent, an automation: scoped from the Fit Call and built. No Check-Up needed.
Alongside, if needed: Team Workshop and Care.
02Where it starts
Not every business needs AI.
AI is useful when it solves a real business problem. Sometimes the right answer is to automate a job, sometimes to use AI differently, and sometimes to leave the process alone. So it starts with a conversation.
First
AI Fit Call
Free · about 20 minutes
- No technical knowledge needed.
- You don't need to know which AI tool you need.
- We ask about the business and how the work gets done today.
- If there's no clear reason to look into AI, we'll say so.
- Already know what you need? We can scope it from here, with no Check-Up.
03Understand
Not sure where AI would help?
AI Check-Up
$1,995CAD
Fixed price About 1–2 weeks
A diagnosis and a plan: where AI would help, where it wouldn't, and what to do first. It doesn't include building anything, and the findings are yours whether or not you hire us to build. If you already know what you need built, you can skip it.
Recommended after a free 20-minute Fit Call. If we don't see a useful reason to do one, we'll tell you.
What you receive
- 01Workflow review
- 02Current tool review
- 03AI opportunity map
- 04Prioritization
- 05Tool recommendations
- 06Practical AI usage guidelines
- 0790-day roadmap
- 08Walkthrough session
Opportunity map, ranked
From a sample AI Check-Up report
- 01Customer enquiries
- Value
- High
- Effort
- Low
- Risk
- Low
- Recommendation
- Consider implementing
- 02Meeting notes and follow-ups
- Value
- Medium
- Effort
- Low
- Risk
- Low
- Recommendation
- Consider implementing
- 03Quotes and proposals
- Value
- High
- Effort
- Medium
- Risk
- Medium
- Recommendation
- Consider later
- 04Pricing a custom job
- Value
- Low
- Effort
- Medium
- Risk
- High
- Recommendation
- Leave this manual
04Put it to work
AI Solutions
We build the right AI system for the problem we found.
You don't buy an AI agent because it's trendy. You solve a business problem with the right system, built around how your team already works.
Already know what you need?
Straight from the Fit Call
A chatbot for your website, an agent for new leads, an automation between two tools: tell us on the free Fit Call, and we'll scope it and give you the price. No Check-Up needed.
Not sure where AI would help?
After an AI Check-Up
Start with the Check-Up, and build from its plan: the jobs worth doing first, and the ones to leave alone.
01
The problem
A job that costs time or customers today.
02
The opportunity
Where AI could genuinely help, and where it couldn't.
03
The right system
An agent, an assistant, an automation or a small tool. Often the simplest.
04
Building it
Around the tools you already use, and the way your team works.
05
A person in charge
The AI drafts, sorts and finds. People decide.
06
Measured
In your own numbers, before and after. Keep what helps.
The kinds of system we build
Types, not packages. We choose one once we understand the problem, and sometimes a job needs two working together.
- 01
AI agents
Task-specific agents that handle one defined business process, step by step, with a person checking what matters.
The problemA defined process eats hours every week
For example
- Lead qualification
- Enquiry follow-up
- Appointment workflows
- Internal task handling
- Repetitive operational processes
- 02
Chatbots and assistants
Customer-facing or internal assistants that answer from business information you've approved, and pass anything else to a person.
The problemThe same questions arrive again and again
For example
- A customer assistant on your website
- An internal knowledge assistant
- An FAQ assistant
- Product and service information
- 03
Workflow automation
AI connected to the tools you already use, so work moves between them without being retyped.
The problemInformation gets copied from one tool into another
For example
- Formthen AIthen your CRM
- Emailthen AI draftthen a person reviews
- Meetingthen transcriptthen tasks
- Enquirythen qualificationthen follow-up
- Documentsthen knowledge basethen assistant
- 04
Lead and customer response
Enquiries qualified, followed up and routed to the right person, with every reply approved by a person before it goes out.
The problemEnquiries wait until someone has time
For example
- Taking in enquiries
- Qualifying them
- Following up
- Routing to the right person
- 05
Knowledge assistants
Company information organized so staff can find answers themselves, with the source shown, instead of asking the owner or digging through files.
The problemAnswers live in the owner's head, or in files nobody can find
For example
- Procedures and how-tos
- Price lists and policies
- Past quotes and proposals
- New staff's questions
- 06
Custom AI tools
Small purpose-built tools, when existing software isn't the right answer.
The problemNothing off the shelf fits the way you work
For example
- A quoting helper
- A document checker
- A simple internal app
- 07
AI reporting and data
Business information turned into summaries, analysis and reports people can act on.
The problemReports take an afternoon to put together by hand
For example
- Weekly summaries
- Enquiry and sales reports
- Review and survey summaries
What it costs
Priced by the size of the job.
Most builds fit one of three sizes, and anything else gets a custom quote. You get your exact price in writing before anything starts, and if a job won't fit its range, we tell you why before you agree. No packages, and no “starting at”.
One job
$2,500 to $6,000
One task handled, like drafting replies to enquiries, sorting incoming email or a weekly summary.
A connected workflow
$6,000 to $15,000
Several steps across your tools, like a new lead qualified, added to your CRM and flagged for follow-up.
A custom tool or agent
$15,000 to $35,000
Built around how your business works, like an assistant that finds answers in your own documents.
Something bigger, or different
Custom quote
Several systems working together, or a job that doesn't fit these sizes. Tell us about it on the free Fit Call, and you get a price in writing before anything starts.
Prices are in CAD and don't include the tools themselves: any subscriptions are in your name, paid straight to the provider, and we tell you what they'll cost before you decide.
Have a workflow in mind?
Let's talk.
Tell us about it on the free 20-minute Fit Call, and we'll say what it would take. No Check-Up needed.
05Shown
Four jobs, from the problem to the measure.
Each one names the kind of system it would be, where a person stays in charge, and the number we'd measure before and after.
New leads
New leads come in, and the promising ones wait as long as the rest.
Arrives
A new lead arrives
From your website form, email or a listing.
AI step
AI qualifies it
What they need, how soon and where, checked against the work you take on.
AI step
Added to your CRM
The details go into your customer list, not someone's inbox.
AI step
Promising leads flagged
So the team sees which ones to answer first.
A person follows up
The team follows up
They decide who to contact first, and do the talking.
- Type of system
- Lead and customer response
- What we'd measure
- Share of qualified leads followed up within one business day
Customer email
The same questions arrive by email, and every reply starts from scratch.
Arrives
A customer email arrives
A question about prices, hours or availability.
AI step
A draft reply
Written only from information you've approved: your prices, hours and answers.
A person checks
A person reviews it
Edits anything that's off. Nothing goes out unread.
Result
The reply is sent
From your own inbox, in your own name.
- Type of system
- Workflow automation
- What we'd measure
- Time to first response
Company knowledge
Staff ask the owner the same questions, or dig through folders for the latest version.
Arrives
A staff member needs an answer
The returns policy, a price, how a job is done.
They ask
The internal assistant
In plain words, the way they'd ask a colleague.
AI step
It finds the right document
In your own company files, and nowhere else.
They check the source
An answer, with its source
So they can open the document and check it before relying on it.
- Type of system
- Knowledge assistants
- What we'd measure
- Time to find the answer
Meetings
Decisions get made in meetings, then someone spends an hour writing them up, or nobody does.
Arrives
The meeting ends
Recorded, with everyone's agreement.
AI step
A transcript
Every word, searchable afterwards.
AI step
Summary and decisions
What was discussed, and what was decided.
AI step
Tasks
Each with an owner and a date.
A person confirms
A person confirms it
Corrects anything that's off, then the notes and tasks go out.
- Type of system
- Workflow automation
- What we'd measure
- Time spent creating and distributing meeting notes
Demonstration: how these usually work. Not a client, and no real numbers.
06Leave as is
Not everything should be automated.
Sometimes the right answer is to leave a process alone.
Pricing a custom job
Leave as isIt depends on judgement about the job and the customer. A wrong number costs money and trust.
Answering an unhappy customer
Leave as isIt needs a person's care, and the customer can tell the difference.
Deciding who to hire
Leave as isIt's a decision about people, and not a job for AI.
Every AI Check-Up says where AI doesn't belong, as plainly as where it does.
07Ground rules
Four rules every system follows.
- 01
A person approves anything that goes to a customer.
- 02
Your data stays in accounts you own.
- 03
Canadian privacy rules shape every set-up. Legal questions go to your lawyer.
- 04
We build systems your team can understand, own and maintain, with ongoing support available when it makes sense.
08Alongside
Alongside, if you need them.
Training
Team Workshop
Hands-on AI training for the team that will actually use it.
- Practical exercises, on your own work
- Use cases from your own business
- Responsible-use guidance
- Simple guidelines the whole team can follow
- Workflows people can actually use the next day
Priced before it startsAbout the Team Workshop
Optional
Care
Optional support when a system needs updating, refinement or help.
We build systems your team can run. Care is there if a tool changes, the business changes, or you'd rather hand the upkeep over: a defined monthly allowance, and you can cancel anytime.
A flat monthly price, agreed up frontAbout Care
09Questions
Asked and answered, plainly.
What's the difference between the Fit Call, the AI Check-Up and AI Solutions?
The Fit Call is a free 20-minute conversation to decide whether AI is worth looking into at all. The AI Check-Up is a fixed-price look at how the work gets done ($1,995 CAD, about 1–2 weeks), ending in a plan; it doesn't build anything. AI Solutions is the building, priced by the size of the job, with or without a Check-Up first.
Do I need an AI Check-Up before you build anything?
No. If you already know what you need, a chatbot for your website or an agent for new leads, say, tell us on the free Fit Call and we'll scope it and give you the price. We'll still ask how the work gets done, so the system fits, and say so if something simpler would do. The Check-Up is for when you're not sure where AI would help most, or want the whole picture first.
How much does an AI solution cost?
It depends on the size of the job. One job: $2,500 to $6,000. A connected workflow: $6,000 to $15,000. A custom tool or agent: $15,000 to $35,000. Anything bigger or different gets a custom quote. You get your exact price in writing before anything starts, and the tools' own subscriptions are separate, in your name.
Do I need to know which AI tool I need?
No. Most people don't, and we start from the work, not from a tool. We begin with what you already pay for, and recommend something new only when it clearly earns its cost.
Do I need to be technical?
No. Everything is explained in plain words, and the rules and guides are written for the people who do the work.
Will this replace my staff?
That isn't what we set out to do. We take repetitive work off people's plates, and a person stays in charge of anything that matters.
Is my data safe?
We set things up in accounts you own, keep customer details out of tools that shouldn't see them, and write down what the AI may and may not use. Canadian privacy rules shape every set-up, and legal questions go to your lawyer.
Does every AI system need ongoing support?
No. We build systems your team can understand, own and maintain. Care is there if one needs updating, refining or help later, and only if you want it.
What if it doesn't help?
Then we switch it off. We measure before and after, so you'll see whether it helped rather than take our word for it.
Find out whether AI would actually help.
Start with a free 20-minute Fit Call. If there's a real reason to look closer, the AI Check-Up is $1,995 CAD, fixed. If something is worth building, you get the price before anything starts.